Accruals — Overview – Uptempo Help Center

Short Description Accruals let you recognize expected spend before invoices arrive — useful for period-end financial reporting. This article covers the basics.

What this article answers

What an accrual is in Hive9.
The lifecycle from accrual entry to invoice.
Where to find your accrual queue.

What an accrual is

An accrual records spend that has been incurred but not yet invoiced. It's a temporary entry in your Finance Budget representing money you owe (or will owe) for work completed.

In Hive9, accruals are most often used at fiscal period end — month-, quarter-, or year-end — to close the books with a realistic view of total spend, even when some invoices haven't arrived yet.

The accrual lifecycle

Activity completes — a tactic finishes, a vendor delivers, a contract milestone hits.
Accrual entered — you (or finance) record an accrual against the relevant Line Item and Finance Budget Line.
Invoice arrives later — your AP system processes the invoice.
Invoice matches accrual — Hive9 links the incoming invoice to the open accrual.
Accrual reversed — the accrual is cleared once the invoice is recognized as the actual transaction.

[SCREENSHOT NEEDED — Accrual Request Grid with open accruals]

Where to find accruals

Accruals are accessed via:

Menu → Accruals (if exposed at top level), or
Settings → Accruals (admin-side).

You'll see the Accrual Request Grid listing accruals by status — Pending, Approved, Reversed.

Entering an accrual

The exact form depends on your instance, but the typical fields are:

Tactic / Line Item the accrual relates to.
Finance Budget Line the accrual hits.
Amount.
Period — which fiscal period the accrual belongs to.
Description / reason — useful for the AR Line approval step.

After save, the accrual goes through approval (see AR Invoice Details & AR Line approvals).

AR Invoice Details

When an invoice arrives that should match an existing accrual:

The invoice is recorded (manually or via integration) in AR Invoice Details.
Hive9 matches the invoice to the open accrual based on Tactic, vendor, and amount.
An AR Line is created representing the reconciliation between accrual and invoice.
The AR Line goes through approval.
On approval, the accrual is reversed and the invoice becomes the source-of-truth transaction.

When to use accruals

Month-end close — record completed but un-invoiced work.
Year-end close — recognize remaining commitments.
Vendor delays — when an invoice is significantly late but the work is done.
Performance reporting — give leadership a complete spend picture in real time.

When not to use accruals

For work not yet completed — that's a commitment (handled via PRs), not an accrual.
For speculative spend — accruals should reflect actual incurred costs.
For corrections — adjust the underlying transaction or Line Item, don't add an accrual.

Common questions

Who can enter accruals? Permissioned finance users. Admins can grant the relevant role permission.

Can accruals be deleted? Pending accruals can usually be deleted. Approved accruals should be reversed through the proper flow rather than deleted, to preserve the audit trail.

What happens if an invoice never matches an accrual? The accrual remains open and visible. Finance can decide whether to reverse it manually (when it's clear no invoice is coming) or keep it open.

Do accruals show in standard reports? Yes — Hive9 reports that pull from Finance Budget will reflect accrual transactions alongside actuals.

Accruals — Overview