Modified Purchase Requests and re-approvals in Allocadia

A Modified PR captures changes to an already-submitted PR and re-enters the approval workflow. Here's how the modification flow works end-to-end.

Why Modified PRs exist

Allocadia doesn't allow direct in-place edits to submitted PRs — that would break the audit trail and the connection to the current approval state. Instead, when you need to change a PR that's already been submitted (or already approved), you open a Modified PR. The Modified PR captures the new values and the delta from the original, and goes back through the approval workflow for sign-off.

Common reasons to modify

The vendor quote changed and the amount needs to be updated.
The vendor itself changed.
A GL account or cost center needs to be corrected.
The scope of work expanded and the PR amount needs to increase.

Opening a Modified PR

From the PR actions menu on the original PR, click Modify. The Modified PR form pre-populates with current values; edit and submit as usual.

See Modifying or cancelling a Purchase Request in Allocadia for the step-by-step.

How the approval workflow handles a Modified PR

The behavior depends on your account configuration, but the typical pattern:

The Modified PR enters the same approval workflow as the original.
Approvers see both the old values and the new values, with the delta highlighted.
Depending on the change (e.g. amount increase above a threshold), the modified PR may require additional approver steps compared to the original.
Once fully re-approved, the Modified PR replaces the original as the active record. The original is retained in history.

Multiple modifications

A PR can be modified more than once. Each modification creates a new Modified PR version. The PR history preserves the full chain so you can audit the sequence of changes over time.

If a Modified PR gets stuck

If a Modified PR isn't appearing in the expected approver's queue, the workflow routing may have changed between the original PR and the modification — for example, if the amount crossed into a tier requiring a different approver. Contact Support with the PR number and the hierarchy.